Who Do You Want To Be Today?

Outlook has had the ability to add a signature to your email messages since the earliest versions. In the current version, Outlook 2003, you can have a signature for new messages and a different signature for replies and forwards. I use this feature myself. My new message signature is a full signature including my name, Company, and Websites. My reply/forward signature is a simple -Ed. This allows me to minimize the amount of text in replies and forwards.

Outlook 2003 also allows you to have multiple signatures for each option of new or reply/forward messages. So, you could for instance have a Sales signature and a Support signature for new messages or for replies/forwards. You set these up under Tools - Options - Mail Format. Once you get them setup you can pick a separate default for new and replies/forwards.

So how do you select an alternative signature in your message. It's easy! First open a new or reply/forward message. Your default signature will automatically be inserted. To change it simply right click on the default signature in the message. A list of all your stored signatures will show up. Pick the one you want and it will replace the default for this message. Cool!